This position will be in the Admissions department. Provides administrative support services which include complex and confidential projects requiring initiative and attention to detail and the ability to work in a multi-tasked environment.
Job Description
This position will be in the Admissions department. Provides administrative support services which include complex and confidential projects requiring initiative and attention to detail and the ability to work in a multi-tasked environment. Serves as a resource person regarding policies and procedures, drafts or prepares correspondence, performs budget related functions, and supports an administrator in the organization and implementation of office procedures. Interacts highly with all levels of staff including, faculty and administrators and the general student population. Coordinates general and specific office functions, continuously anticipates upcoming services and/or events provided by department and plans accordingly; analyzes situations and makes decisions related to area assigned. Prepares special reports at the request of supervisor; answers requests for information which may include researching, analyzing, and summarizing data from files/records; may attend specific Council or staff meetings for the purpose of taking notes and providing follow-up. Organizes and coordinates physical arrangements for special events, meetings, projects, etc. Includes, but is not limited to: contacting participants; preparing agenda; reserving meeting rooms and or accommodations; planning menus and arranging for meals; preparing handouts; locating and negotiating with speakers/performers; and preparing summaries of event used for budget and historical purposes. Analyzes department practices/procedures and prepares recommendations to create new systems or revise established procedures. Sorts and prioritize incoming mail; composes and prepares correspondence and memos; responds to inquiries regarding policy and procedure interpretation; maintains appointment schedule; makes travel arrangements; and coordinates supervisor’s calendar. Performs a variety of bookkeeping functions related to budget development and monitoring, account reconciliation, and purchasing. May act as location conference/meeting room reservationists; coordinate update and distribution of policies and procedures. Some incumbents will be required to coordinate and prepare material for Board of Trustees agenda. May select, train and evaluate support and clerical staff. Performs related duties as assigned.
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