Executive Administrative Assistant

Assistant to Chief Financial Officer for global organization, assists Public and Investor Relations. Highly visible role for the ultimate Adminstrative Professional.

Job Description

ACCO Brands Corporation, one of the world's largest suppliers of branded office products, with annual revenues over $1 billion, is seeking an Executive Administrative Assistant to assist in supporting our EVP & Chief Financial Officer, Senior Vice President of Corporate Development, Vice President of Strategic Planning and Analysis, and our Vice Presidents of Investor Relations and Audit Services. This position performs a wide variety of administrative support duties such as preparing executive-level presentations, arranging meetings, answering phone and directing inquiries to appropriate people within the organization, opening and distributing mail, preparing expense reports, and handling travel arrangements.
 

 Responsibilities:

• Preparation of Board of Directors and Audit Committee materials, as well as other executive-level presentations 
• Timely filing of documents and maintaining organization and integrity of files and other confidential and/or legal data for the department.
• Uses personal computer to prepare regular correspondence and reports, as well as confidential, sophisticated and ad-hoc spreadsheets, reports, graphs, and presentations for internal and external individuals.
• Schedules meetings, answers and appropriately screens phone calls, directs inquiries to appropriate people within the organization, and opens and distributes mail.
• Reconciles invoices and prepares for accurate payment.
• May be responsible for independent projects in addition to routine support duties as necessary.
• Uses a number of current databases and will need to learn new database systems.
• Will act, as necessary, as the back-up to the Executive Assistant to the Chairman and Chief Executive Officer.

Qualifications:

• 4 year college degree required or equivalent experience with 5+ years of previous similar work experience.
• Must have advanced Power Point, Excel and Outlook skills and excellent computer skills, while being willing and capable to learn new database management systems as necessary.
• Must have worked in a Mergers & Acquisition department/environment.
• Experience in preparing Board of Directors or executive-level presentations required.
• Must possess the skills and aptitude to be a consistent back-up to the Executive Assistant to the Chairman and Chief Executive Officer.
• Candidate must have proven ability to multi-task and organize projects, interact professionally with inside and outside contacts, and diplomatically handle the most delicate situations and information with confidentiality and ease.
• Ability to schedule complicated travel arrangements.
• Written and oral communications skills a must.
• Self-starter, with a drive to succeed/excel.
• Must be able to be flexible with work hours during financial closes or other deadlines. 
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